Item Master


Table of Contents

The item master screen is used to create new items. You can define conventional inventoried items, service items, open department items, manufactured kits and expense type items.

The speed in which new items are created can be substantially sped up by first entering sub-departments containing default data. Sub-departments are created in the sub-department master window. Following is a list of all attributes in the item master window:

Item Number

The lookup id number for the item.


The description of the item.


The department the item is linked to. The department is the highest level of hierarchy for an item.


The item may be linked to a subdepartment. Subdepartments are nested in departments and are the second level of hierarchy for items. When entering a subdepartment in a new item, the subdepartment defaults will be brought forward to populate the corresponding attributes in the item. Utilization of subdepartments can substantially speed up item entry.


The product brand of the item.


Use the main tab to define the item type, item sizes and all numbers such as UPC numbers that link to the item. In addition define flags and quantity levels which are used by the Quasar pricing routines.


The stocking section is used to define the stores the item will be stocked in along with other store specific information such as min/max quantities and multiples.


Defines the cost records for the item.


Defines the price records for the item. Quasar has very flexible prices and provides the ability for you define regular prices for each zone, 4 quantity levels for each zone and 4 customer levels for each zone.

Extra Info

This folder is available for use only if the item requires serial number tracking and the serial number toggle has been turned on in the main folder. The extra info folder is used to define additional information that is mandatory or optional for each specific serial numbered item.


In the images folder you can store images for the item.


The kit folder provides the mechanism to define a kit. A kit is an item created from other items. For example, you may use several items(components) to build a bicycle. Once you have defined a kit you can build them using the "Build" button. NOTE! The kit tab is not available for use unless the purchased toggle is turned off. If the item is set to purchased the kit tab is blanked out.


The modify tab provides a mechanism to modify an item at the point-of-sale by adding additional items. (This is in development)

Extra Data

If you find it is required to record more information about each item then Quasar has provisions for in our default attributes you can create your own extra data attributes. To create and view extra data click on "File" at the top of the item master screen. Follow by clicking on "Extra Data".


Quasar provides the capability to link items together through the use of user defined item groups. Groups can be used in many areas including reporting and viewing items.

To create a new group or link an item to an existing group click on "File" in the top of the inventory master screen. Follow by clicking on "Groups". The group choices screen will be displayed. In the group choices screen you can create new item groups, view the existing item groups and add the item to a group or remove the item from a group.

View Serials

Click on the view serials button to view the serial list for the item. The serial list displays the in stock status for each serial, the transaction that each serial came in on and the transaction that each serial went out on. The extra info for a serial number is displayed at the bottom of the view serial screen.

Extra info displays, when applicable, at the bottom of serial list. Extra info can be viewed by serial item by clicking on the specific serial line.

Stock Status

Click on the "Stock Status" button to display the stock status for the item.

Sales History

Click on the "Sales History" button to display the sales history screen for the item.

Build Kit

Click on the "Build" button to build one or more kits. Specify the component multiples. For example if the components listed in the build table created 3 kits, building 3 multiples of the components will create 9 kits. The build process creates an item adjustment which reduces the inventory of the components and increases the inventory of the kit.


Toggle on or off. Toggle on to set the item to inactive. Inactive items may not be purchased or sold. Items with an on order or on hand quantity may not be set to inactive. Toggle off to re-set the item to active.