Item Adjustment

Documentation Table of Contents

The item adjustment screen is used to adjust the on hand quantity and/or total on hand cost of an item.

Use the search feature to find items in large adjustments. Just click on the "Search" button on the right and search by item or description.

Adjustment No:

The adjustment id. Quasar defaults to the next available id. A number may be entered manually if desired. While an id may be used more than once if an id is duplicated Quasar will warn that the id has already been used.

Reference

A number that references the item adjustment.

Status

• Posted

  The default status. Set to "Posted" to post the transaction to the general ledger.

• Suspended

  Set to "Suspended" if the item adjustment is not yet posted to the general ledger.

• Voided

  The item adjustment is voided or inactive.

Date

The date of the inventory adjustment.

Time

The time that the item adjustment is created.

Store

Select the store in which the item adjustment is being made.

Station

The station (work station) on which the item adjustment is created.

Employee

The employee creating the item adjustment.

Memo

Defines the item adjustment.

Adjustment Table

• Item Number

  The item being adjusted. If you enter a positive amount for an item that requires serial number tracking Quasar will prompt you to enter the serial numbers. If you are entering a negative amount for items that have serial numbers Quasar will prompt you to select the serial numbers.

• Description

  The description of the item being adjusted.

• Size

  The size of the item being adjusted.

• Reason

  Enter the reason for the line adjustment. Note that the item adjustment reason will always default from the last line. Therefore, if you are doing multiple adjustments for the same reason, you need only enter the reason once.

• On Hand

  The current on hand quantity of the item size in the system.

• Quantity

  The quantity of the size being adjusted. Enter a positive number if items are being added to inventory. Enter a negative number if items are being deleted from inventory.

• Amount

  The base dollar amount that the item is being adjusted by. Enter a positive number to increase the amount. Enter a negative to decrease the amount.

• Deposit

  Items that have a container deposit will have a deposit amount added or deleted appropriately to/from the deposit account.

• Total

  The total adjustment amount for the line.

Reason

Enter either a reason or an expense account. Reasons provide the opportunity to select from a list of reasons without having to know the ledger account number.

Expense Account

The general ledger expense account that the adjustment will be posted against if no reason is specified for one or more item adjustment lines.

Expense Amount

The amount that will be posted against the expense account. The total amount must match the total of all adjustments entered.

Search

Click on the "Search" button to search for items in large adjustments. You can search by item or by description.

View Serials

Click on the "View Serials" button to view information about the serial numbers of items being transferred.

Action Icons

- Select the "Save" icon to save the changes to the item adjustment record.

- Select the "Undo" icon to remove any unsaved changes and display the original item adjustment record.

- Select the "New" icon to create a new item adjustment. If the open item adjustment record has not yet been saved, you will be prompted to save it.

- Select the "Delete" icon to delete the item adjustment record.

- Select the "Copy" icon to copy the contents of the item adjustment record to an alternate payout record.

- Select the "Print" icon to print the contents of the item adjustment to a printer.

- Select the "OK" icon to file the record.

- Select the "Cancel" icon to cancel the changes to the record.