Journal Entry

Documentation Table of Contents

The "Journal Entry" window is used to create ledger account postings. The total amounts of the debits and credits must match exactly for the journal entry to post.

Id No

The id number is incremented by Quasar. This may be changed by the user. If the id number entered is the same as an existing id then a warning message will be displayed.

Reference

A number that references the journal entry.

Date

The date for the journal entry. The date determines the accounting period in which the journal entry will be posted.

Time

The time that the journal entry is created.

Shift

The shift that the journal entry is linked to through a shift close.

Store

Enter the store that the journal posting will affect.

Station

The station (work station) on which the journal entry is created.

Employee

The employee creating the journal entry.

Status

• Posted

  The default status. Set to "Posted" to post the transaction to the general ledger.

• Suspended

  Set to "Suspended" if the journal entry is not yet posted to the general ledger.

• Voided

  The journal entry is voided or inactive.

Memo

Defines the journal entry.

Account Entry Table

Enter the accounts and amounts to post.

• Account

  The name of an account to which a journal entry will be posted. The amount of the posting must be entered in either the debit column or the credit column but not both.

• Debit

  The amount of debit that will be posted to the account.

• Credit

  The amount of credit that will be posted to the account.

Debit Total

Quasar displays the total of all debits.

Credit Total

Quasar displays the total of all credits.

Difference

Quasar displays the difference between the total debits and the total credits. In order for a transaction to post there must be no difference between the total debits and credits.

Reverse?

Toggle on or off. Toggle on if the journal entry must be reversed at the beginning of the following month. Toggle off if the journal entry is not to be reversed.

Action Icons

- Select the "Save" icon to save the changes to the journal entry record.

- Select the "Undo" icon to remove any unsaved changes and display the original journal entry record.

- Select the "New" icon to create a new journal entry. If the open journal entry record has not yet been saved, you will be prompted to save it.

- Select the "Delete" icon to delete the journal entry record.

- Select the "Copy" icon to copy the contents of the journal entry record to an alternate journal entry record.

- Select the "Print" icon to print a copy of the journal entry.

- Select the "OK" icon to file the record.

- Select the "Cancel" icon to cancel the changes to the record.

Voided?

Toggle on or off. Toggle on to void the transaction. Toggle off to reinstate the transaction.