Quick Cheque

Documentation Table of Contents

While this screen is called the "Quick Cheque" screen when called from the "Write Cheque" button, the same screen is also used to create a vendor cheque or even a customer cheque. The term cheque is a very loose term because while you can generate hand-written cheques and system generated cheques, you can also use the screen to make online credit/debit card payments.

Cheque Type

Defaults to Quick Cheque. Select the cheque type:

• Quick Cheque

  Select "Quick Cheque" if you wish to make a miscellaneous payment for goods and services. Quick Cheques do not impact payables or receivable details.

• Vendor Cheque

  Select "Vendor Cheque" to make a vendor payment.

• Customer Cheque

  Select "Customer Cheque" to generate a cheque that directly impacts a customer account.

Payment Method

Select the method of payment:

• Hand-written cheque

  Select "hand-written cheque" if the cheque was hand written and a system generated cheque is not required.

• System generated cheque

  Select "system generated cheque" to print the cheque through Quasar's print cheques screen.

• Credit/debit card or online

  Select "credit/debit card or online" to miscellaneous bills without recording a cheque number.

Bank Account

The bank account upon which the cheque transaction will be drawn.

Current Balance

The current balance of the bank account.

Ending Balance

The bank account balance after the quick cheque is posted.

Transaction

Quasar automatically assigns a transaction number in sequence for each quick cheque transaction. If required you can enter a number manually.

Cheque #

The cheque number for the quick cheque. Quasar automatically assigns the next cheque number for cheques. The next cheque number for any account is stored in the ledger account master screen.

Status

• Posted

  The default status. Set to "Posted" to post the transaction to the general ledger.

• Suspended

  Set to "Suspended" if the quick cheque is not yet posted to the general ledger.

• Voided

  The quick cheque is voided or inactive.

Date

The date for the cheque. The date determines the accounting period in which the cheque will be posted.

Time

The time that the cheque is created.

Store

The store that the cheque posting will affect.

Station

The station (work station) on which the cheque is created.

Employee

The employee creating the cheque.

Memo

Defines the purpose of the quick cheque.

Amount

The total amount of the quick cheque.

Name

The name for the recipient of the quick cheque. Note Quasar can fill in the name of the recipient from one of the cards you have defined. Using a customer or vendor do this will not effect the balance of the customer or vendor. To effect the balance, use the specific customer cheque or pay vendor screen.

Address

The address of the recipient of the quick cheque. Quasar can fill in the Payee name and address from any card you've defined by using the "Get Name and Address from address book" button. Note that when creating a quick cheque using a customer or vendor to do this will not effect the balance of the customer or vendor. To effect the balance you will need to change the cheque type.

Account Entry Table

• Account

  The name of an account to which the cheque will be posted. The amount of the posting must be entered in either the amount column but not both. Multiple accounts can be listed.

• Amount

  The amount to be posted to each account. The total amounts for all accounts must equal the total amount of the cheque.

Action Icons

- Select the "Save" icon to save the changes to the quick cheque record.

- Select the "Undo" icon to remove any unsaved changes and display the original quick cheque record.

- Select the "New" icon to create a new quick cheque. If the open quick cheque record has not yet been saved, you will be prompted to save it.

- Select the "Delete" icon to delete the quick cheque record.

- Select the "Copy" icon to copy the contents of the quick cheque record to an alternate quick cheque record.

- Select the "Print" icon to print system generated cheques.

- Select the "OK" icon to file the record.

- Select the "Cancel" icon to cancel the changes to the record.