Customer Cheque

Documentation Table of Contents

The "Customer Cheque" window creates a cheque that directly reduces a customer receivable account balance. Use this screen to pay a credit balance out to a customer. The physical cheque may be hand written, system generated or paid through debit/or credit card. When a system generated cheque has been created the unprinted cheque will remain resident in the cheque printing window until such time as it is physically printed.

Payment Method:

A customer cheque may be created using one of three methods.

• Hand-written cheque

  Cheques written by hand but recorded in the system.

• System generated cheque

  Cheques recorded in Quasar and printed from Quasar's cheque printing window.

• Credit/Debit card or online

  Customer payments made by debit card, credit card or via the use online Internet payments.

From Account

The ledger account upon which the cheque will be drawn.

Current Balance

The current balance of the bank account.

Ending Balance

The bank account balance after the cheque is posted.

Transaction

The transaction id number is incremented by Quasar. This may be changed by the user. If the id number entered is the same as an existing id then a warning message will be displayed.

Cheque #

The number of the cheque used for the customer cheque.

Date

The date for the customer cheque.

Time

The time that the customer cheque is created.

Shift

The shift that the customer cheque gets recorded to.

Store

The store that the customer cheque is recorded against.

Station

The station (work station) on which the customer cheque is created.

Employee

The employee creating the customer cheque.

Memo

Defines the customer cheque.

Customer

The customer that will be the recipient of the cheque.

Payee

The entity to whom the cheque will be made payable. This may be different from the customer. For example, the customer may request their cheque be issued in someone else's name.

Balance

The current balance of the customer

Amount

The total amount of the customer cheque.

Cheque Allocation Table

• Return

  Return transactions to which the cheque can be allocated to.

• Date

  The date of the transaction.

• Total

  The total amount of the transaction.

• Remaining

  The unallocated balance remaining on the transaction.

• Amount

  The amount of the cheque that is being allocated to a return transaction.

• Alloc?

  Toggle on or off. Toggle on to allocate the total unallocated amount of the transaction to the cheque.

Select All

Click on the "Select All" button to select all unallocated transactions.

Clear All

Click on "Clear All" to clear all selections.

Allocated

The total of all allocated transactions.

Voided?

Toggle on or off. Toggle on to void a cheque. Toggle off to re-set a cheque to non-voided status.

Action Icons

- Select the "Save" icon to save the changes to the customer cheque record.

- Select the "Undo" icon to remove any unsaved changes and display the original customer cheque record.

- Select the "New" icon to create a new customer cheque. If the open customer cheque record has not yet been saved, you will be prompted to save it.

- Select the "Delete" icon to delete the customer cheque record.

- Select the "Copy" icon to copy the contents of the customer cheque record to an alternate customer cheque record.

- Select the "OK" icon to file the record.

- Select the "Cancel" icon to cancel the changes to the record.