Ledger Transfer

Documentation

The "Ledger Transfer" window is used to transfer ledger account balances from one store to another. For example, an expense such as a power bill may go directly to an administration office for payment. The administration office can then split the expense up between the stores.

From

Transfer No

The Quasar selects the next available transfer number.
Reference

A number that references the ledger transfer.
Date

The date for the ledger transfer. The date determines the accounting period in which the journal entries will be posted.
Time

The time that the ledger transfer is created.
Shift

The shift that the ledger transfer is linked to through a shift close.
Store

Enter the from store for the ledger transfer.

Station

The station (work station) on which the ledger transfer is created.
Employee

The employee creating the ledger transfer.
Memo

Defines the ledger transfer.

Account

Enter the ledger account number to transfer. Transfers will move from the local stores account to the alternate stores same account.

Balance

Displays the current balance of the account in the originating store.

Amount

Enter the total amount being transferred.

Transfer Entry Table

Store

Enter the store(s) that an amount is being transferred to.
Transfer No.

The number assigned to the transfer "to" store on filing.
Amount

The amount being transferred.

Transfer Account

When a transfer takes place between two stores an accrual account must be used to maintain a balance in the balance sheet of each store. To maintain this balance an accrual account must be used.

Allocated

The total amount allocated for transfer to all stores.

Difference

Quasar displays the difference between the allocated amount and the total amount. In order for a transaction to post the allocated amount must balance with the total amount.